Maintenance Agreement Contract: Everything You Need to Know

A maintenance agreement contract is a service agreement that a provider will draft with their customer the terms for the exchange of services for compensation.3 min read

A maintenance agreement contract is a service agreement that a provider will draft with their customer that will outline the terms for the exchange of services for compensation. There are two forms of service agreements:

  • Verbal
  • Written

A verbal agreement is often created with same day service such as getting a haircut. A written agreement will be necessary when the terms will be more complex, require more explanation, or will occur over a longer period of time. Written contracts will:

  • Include a description of the work.
  • List the price for the service.
  • Detail assurances.

You can use a written agreement for a specific job or an ongoing service arrangement. Other names for service agreements include:

  • General Service Contract
  • Service-Level Agreement
  • Master Service Agreement
  • Independent Contractor Agreement
  • Consulting Service Agreement

When Should a Service Agreement Be Used

A service contract should be used at any time that you plan to provide services for a client and wish to protect your own interest. You may want to document your rate of pay, the frequency that you will invoice, and any insurance clauses. You also should have a contract in the event that confidentiality is required.

How to Write a Maintenance Contract

There are a number of services that you would want to draft a maintenance contract for such as:

  • Facilities maintenance
  • General upkeep
  • Troubleshooting and repair of equipment
  • Computer maintenance
  • Vehicle maintenance

No matter what types of service you need to draft an agreement for, it is important to know what to include in the contract so that both parties fully understand their rights and responsibilities. In your maintenance agreement, you will need to include:

  • A section that defines both the provider and the client including their full legal names and any terms that need to be defined in the contract.
  • A list of the services that will be performed in detail. Make sure all possible services as included.
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